How Compliant Are You? – A Questionnaire

If you are paying employees, you should be watching out for any of these.  If you’re compliant, great!  If not, there are resources to assist you.

1.       Are you paying your employees premium time/overtime after 40 hours worked each workweek?  (Overtime is calculated weekly regardless of your payroll frequency).  Your workweek should be set for each of your employees or groups of employees and an employer should not veer from that. (See the Fair Labor Standards Act (FLSA), and your state rules)

2.       Are all of your workers categorized correctly?  Are some called independent contractors while others with the same responsibilities are called employees?  (See IRS Form SS-8)

3.       Are you withholding appropriately from regular pay, as well as bonuses, overtime, lump sums, etc.?  Remember that supplemental pay must be taxed, using either the aggregate method or the supplemental rates (See IRS Publication 15)

4.       Are you withholding the correct state and local taxes for all your work locations?  Remember this includes remote/home workers too. (See: Nexus rules)

5.       Do you offer benefits to your employees?  Remember that some benefits are mandated by state or municipal laws, for example, transit benefits in New York City, sick pay in various cities.

6.       If you have not offered benefits to employees, have you fulfilled all necessary compliance for the ACA? (See IRS Pubs. 15A and 15B)

7.       Is your timekeeping system capturing all aspects of your company and union (if applicable) policy?  Are your employees regularly bringing anomalies to your attention?

8.       Do you have employees who travel interstate?  If so, is your recordkeeping robust enough to track days out of state? (See your state withholding rules)

9.       If you file and pay your payroll taxes yourself, have you audited all your jurisdictions for your compliance with each jurisdiction’s rules? For example, are you depositing at the correct frequency?

10.   If you use a provider to file and pay your taxes, have you verified that the provider is depositing and paying in line with your requirements?

These are questions that any employer, no matter the size, should be able to answer.

5 HR & Payroll Mistakes That Startups Make All Too Often — Justblog

Startups are natural rule breakers. You’ve got to ruffle a few feathers and disrupt the status quo if you want to build the next Facebook. But there’s one area where startups definitely don’t want to break the rules: payroll and HR. Startups that don’t comply with payroll and HR laws can face serious legal and…

via 5 HR & Payroll Mistakes That Startups Make All Too Often — Justblog

“My Social Security” Week-April 4-13

It’s “My Social Security” Week!

April 4-13 has been designated as “my Social Security” week.  The Social Security Administration encourages every American to visit the SSA website and open a “my Social Security” account.  The Social Security Administration wants everyone to understand their future benefits and how they grow.

What does it do for you?

If you aren’t currently receiving benefits, you can:

  • You can download your own copy of Your Social Security annual statement.  While you gain instant access, you’re also contributing to the Green movement!  You can instantly verify your earnings for the most recent work year, while also seeing an estimate of your future retirement, survivors’ or disability benefits.
  • You can request a benefit verification letter, stating either that you are or are not collecting benefits, whether from disability, survivors’ or retirement.

If you are receiving benefits or are on Medicare, you can:

  • Request a replacement Social Security card if you meet certain requirements;
  • Download your benefit verification letter;
  • Check your benefit and payment information and your earnings record;
  • Change your address and phone number;
  • Start or change direct deposit of your benefit payment;
  • Get a replacement Medicare card; and
  • Get a replacement SSA-1099 or SSA-1042S for tax season.

Why do you want this?

  • It will allow you to obtain your personal information from the SSA without the challenge of waiting for postal mail, or the possibility that the mail will be lost.
  • You can keep tabs on your earnings record, monitoring each year and correcting errors as soon as possible.  Information on how to correct your record is also available at the SSA website.
  • You can ask questions or request information from the SSA quickly and easily.
  • As mentioned earlier, you can help go green, by eliminating the mailed Annual Statement.

What steps do you need to take?

  • Gather your personal information; some things that only you would know will be requested.
  • You’ll need a username and password, so create a username that identifies you, and create a strong password.
  • If you feel more comfortable, open a notepad app on your computer, or use a simple pen and paper.
  • Visit the “my Social Security” website:
  • View the videos on how to set up your account.
  • Create your account.